Job Description
THE JOB: As a Senior Executive, Corporate Secretarial, you will support the Senior Manager, Corporate Secretarial in delivering corporate secretarial functions and ensuring full compliance with statutory and regulatory requirements. This role plays a key part in upholding strong corporate governance across BPHB Group of Companies. KEY RESPONSIBILITIES: - Ensure full compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, and all relevant statutory and regulatory obligations.
- Coordinate and manage all aspects of Board, Committee, and General Meetings – including the preparation of notices, Board memorandums, resolutions, minutes, matters arising, and the distribution of Board packs.
- Maintain accurate and up-to-date statutory records, ensuring timely filing of all statutory documents in line with legal requirements.
- Attend Board, Committee, General, and Management meetings as required, and follow up on action items and decisions to ensure effective execution and communication across departments.
- Administer and update the Board meeting application/software to ensure timely availability of meeting materials.
- Drive continuous improvement in departmental processes, Standard Operating Procedures (SOPs), and internal governance practices.
- Uphold the highest standards of confidentiality and integrity, ensuring that all information deliberated at Board and Committee levels is securely protected.
- Carry out any other tasks as instructed by the Senior Manager, Corporate Secretarial, in support of the team’s operational and strategic goals.
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Skills Required
REQUIREMENTS: - Education: Bachelor’s degree in law, accounting, corporate administration, or related field. Being a licensed Company Secretary would be an added advantage.
- Working Experience: 3–5 years of relevant experience, preferably within a public-listed or regulated environment.
- Sound knowledge of corporate governance principles and secretarial best practices.
Skills & Attributes: - Strong written and verbal communication in English and Bahasa Malaysia
- Analytical, detail-oriented, and informative
- Confident, self-motivated, and results-driven
- Influential with sound judgement and clarity in delivery
- Team player with strong interpersonal skills
- Able to perform under pressure and meet tight deadlines
- High integrity with strong sense of confidentiality
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